What are your best memories from your school ball? Of course, the school ball is one of the most unforgettable rites of passage in a student’s life. Here, they enjoy the official transition into young adults, allowing them to dress up, get a nice ride, and party the night away with their peers. Along with the party, school balls also feature giving awards, academic ceremonies, and fundraising. Almost the entire school population will be present on this big night, and the preparations for the school ball goes on for weeks, if not months.
Since this is the most-awaited time of year for most, it’s essential to make sure everything will go well, and everyone gets to have fun! How to do this? Check out the quick guide below.
Tips on Planning For Your School Ball
#1 Tip: Choose a suitable and easily accessible venue
Since many people are attending the school ball, choose a venue that can accommodate everyone, including their vehicles. In choosing venues, it must also be a comfortable place for all and in a location that is easily accessible. Make sure the venue can be customised as well, depending on the theme of the ball. Consider the parking space, too. You can also visit https://www.aqwa.com.au/functions/school-balls/ for a better and easier option.
#2 Tip: Decide on a theme or motif
Choosing the event motif is probably one of the most fun and challenging parts of the preparation. The school ball’s theme or motif will set the event’s tone, mood, and behaviour. Go for a creative, unique, memorable, friendly motif that reflects the school’s values. This must also be stated clearly in the tickets.
#3 Tip: Ensure the safety of everyone
A vital part of planning events is making sure the entire event is safe for all the attendees. With school balls, this is more crucial. Ensure safety by controlling the entrance and exit to the venue and the parking area. Limit access to the venue to personnel and students from the school. Outside influences must not be able to enter the venue during the school ball.
#4 Tip: Get the right types of entertainment
Set the mood and enable everyone to have a good time with the right forms of entertainment. One of the most popular is live bands, as well as some performances from the students. Some school balls also include activities such as live auctions and lotteries, to name a few.
#5 Tip: Consider the overall cost
Another important aspect of planning is keeping everything under the allotted budget. When dealing with proposals, get the upfront cost and double-check all the details. Review the proposals and check the cost before signing and finalising everything - from the venue to catering, the entertainment, and the rest of the requirements.
In summary, consider the venue, choose a good theme, prioritise everyone’s safety, invest in entertainment, and be mindful of the costs.
Use these tips as a guide in planning your school ball and adjust accordingly depending on your motif and budget. Take advantage of tools available online as well to make your planning more efficient. Aside from helping achieve a rite of passage for young adults, a successful school ball will always be a good memory they can go back to.